Join a fast-growing property group based, known for delivering quality residential developments and tailored property solutions. With a hands-on, values-driven approach, the team works closely with vendors, builders, and clients to streamline the property sales process from reservation to handover.
Built on transparency, care, and performance, the business is trusted by developers and buyers alike for their attention to detail, clear communication, and personalised service. As they continue to scale, they’re looking for a capable administrator to lead and elevate their contracts and sales support function.
Why Join?
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Permanent full-time role in a growing, reputable business
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Lead the administration function and support key stakeholders
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Collaborate with a motivated, friendly, and down-to-earth team
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Enjoy a varied and hands-on role that blends coordination, contracts, and stakeholder support
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Based in a modern South Melbourne office, close to public transport
About the Role
We’re looking for a proactive and organised Sales & Contract Administrator to oversee the end-to-end administration process for property sales. This role will suit someone who thrives in a fast-paced environment, enjoys working with systems and data, and has a natural flair for communication and coordination.
You'll be the go-to for contract generation, document management, CRM upkeep, and stakeholder liaison—while also guiding and supporting a small offshore admin team.
Key Responsibilities
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Manage contract administration from request through to execution via DocuSign
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Maintain accurate records across Salesforce CRM and Dropbox
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Lead and mentor offshore support staff, ensuring high-quality output
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Liaise with external stakeholders including channel agents, vendors, and brokers
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Monitor and action shared inbox queries
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Support the sales team with the post-sale process—e.g. contract tracking, rental appraisals, handover bookings
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Assist with office coordination and general business operations
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Provide data, reports, and insights to leadership to support business performance
What You’ll Bring
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Experience within property or construction industry
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Familiarity with Salesforce, DocuSign, Dropbox, and Microsoft Office
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Exceptional attention to detail and a proactive, self-starting mindset
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Strong communication and stakeholder management skills
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Ability to juggle competing priorities with professionalism and a sense of ownership
Apply Now
If you're a capable administrator who takes pride in your work and enjoys supporting a business to run at its best, we’d love to hear from you.
Click APPLY or send your resume to jarrod@brookrecruitment.com.au.