About the company
A dynamic Construction enterprise
operating in Melbourne is looking for an exceptional Executive Assistant
to drive the business to the next stage of its growth to become the first national go to builder for luxury single dwellings.
Specialising in luxury residential builds
, the Group offers its clients an authentic customer-focused experience for excellence across their projects from development to project completion.
About the role
Reporting to the group CEO , the Executive Assistant will provide high-level strategic support. You will manage priorities, schedules, communication, and strategic initiatives, ensuring seamless coordination across the business.
The ideal candidate will be comfortable navigating a fast-paced, ever-evolving environment, supporting both the professional demands of the founder and the smooth running of his personal and family commitments. You will also foster strong relationships with internal and external stakeholders.
Benefits
- Growth opportunity to Chief of staff
- Work within a growing industry leader focused on yearly growth
- Support a driven, entrepreneurial CEO
- Scope to build out a growing business
Duties
- Manage complex calendars, schedule meetings, appointments, and events across multiple time zones. Monitor and prioritise emails and flag urgent matters.
- Prepare documents, presentations, and reports. Handle correspondence, draft communications, and maintain accurate records.
- Organise and prepare for meetings, including compiling agendas, taking minutes, and ensuring follow-ups are actioned.
- Book domestic and international travel, accommodation, and itineraries. Process reimbursements and credit card reconciliations.
- Act as the first point of contact, liaising professionally with internal and external stakeholders on behalf of the executive.
- Assist in the coordination of special projects and ad hoc tasks as required.
- Handle sensitive information with discretion, professionalism, and integrity.
- Support HR functions including onboarding, maintaining policies, and assisting with staff communications.
Experience & Qualifications:
- Minimum 3+ years’ experience in a Personal or Executive Assistant role.
- Previous experience supporting a senior executive or leadership team.
- Construction experience, desirable
How to apply
Click APPLY or email your resume to narule @brookrecruitment.com.au. For a confidential conversation, please call Narule on 0415 137 953 .