About the Organisation

Join a highly regarded public-sector organisation at the heart of Melbourne’s events and venues landscape. Renowned for its professionalism, collaboration, and community impact, this organisation plays a pivotal role in shaping Victoria’s cultural and economic success. With a values-led, team-focused culture, it offers a supportive environment where your contribution will be visible and valued.

Why Join Us?

• Support a high-profile Chief Executive in a dynamic, purpose-driven organisation with empathy at the core of her values 
• Melbourne CBD location -  easily accessible 
• Work across executive and board-level activities with meaningful stakeholder engagement
• Join a professional and supportive team that values excellence, respect, and integrity
• Long tenured team with collaboration at the heart of what they do 

About the Role

We’re seeking an experienced and polished Executive Assistant to the Chief Executive to provide high-level executive and administrative support.

In this integral position, you will manage a complex and fast-moving diary, coordinate executive and Trust meetings, prepare documentation and reports, and act as a trusted liaison for internal and external stakeholders. You’ll also provide light diary support to the Chief Strategy & Governance Officer and administrative assistance to Trust members where required.

This is an exciting opportunity for a proactive, adaptable, and confident EA who enjoys working in a fast-paced, professional environment and takes pride in delivering excellence at every level.

Key Responsibilities

• Manage the Chief Executive’s calendar, correspondence, and travel arrangements
• Coordinate agendas, papers, and minutes for Trust and subcommittee meetings
• Prepare reports, presentations, and executive documentation to a high standard
• Provide administrative and coordination support to the Leadership Team
• Ensure compliance with record-keeping and governance requirements
• Manage purchase orders, reconcile expenses, and assist with budget tracking
• Build and maintain strong relationships with internal and external stakeholders
• Represent the CE office with discretion, diplomacy, and professionalism

What You’ll Bring

• Proven experience supporting a Chief Executive or C-suite leader in a corporate or government environment
• Strong organisational and time management skills with the ability to manage competing priorities
• Exceptional written and verbal communication skills
• Experience preparing board papers, agendas, and executive-level minutes
• High attention to detail, accuracy, and confidentiality
• Proficiency in Microsoft Office, Teams, and Adobe Acrobat(experience with Diligent Boards highly regarded)
• A proactive mindset and the ability to anticipate and meet the needs of senior stakeholders

Apply Now
If you’re an accomplished Executive Assistant looking to take the next step in your career — supporting an influential Chief Executive within a respected and purpose-driven organisation — we’d love to hear from you.

Click APPLY or email your resume to narule@brookrecruitment.com.au.