An exciting opportunity exists for a highly capable and proactive Executive Assistant to support a Director at the centre of a fast-paced, high-growth property business.

This is not a traditional EA role. You will act as the central communication hub and operational driver , with full visibility across the Director’s workflow, enabling you to triage, respond and keep projects progressing seamlessly.

Operating in a high-trust environment, you will play a critical role in reducing bottlenecks, maintaining momentum and ensuring information flows efficiently across internal teams, developers, agents and stakeholders.

This role suits someone who thrives in a structured, fast-moving and commercially focused environment , and who can anticipate needs, solve problems and operate with confidence and precision.

Benefits

• Be part of a business that prioritises structure, performance and long-term partnerships

• Work in a high-trust environment with real ownership and impact

• Gain exposure to the full lifecycle of development sales and project delivery

• Join a team that values accountability, clear communication and continuous improvement

Key Responsibilities

• Manage the Director’s calendar, appointments and strategic time-blocking

• Actively monitor and triage inbox communications

• Respond to routine queries using existing correspondence and known preferences

• Draft responses for complex matters requiring sign-off

• Prepare daily briefings highlighting priorities and decision points

• Act as the primary point of contact for developers, vendors and stakeholders

• Support seamless workflow between all external partners

• Liaise with agents, builders and vendors, including coordinating access and updates

• Manage build variation approvals and workflow coordination

• Track and follow up outstanding tasks, escalating where required

• Proactively update teams on approvals, deadlines and project progress

Requirements

• Proven experience supporting a senior executive in a fast-paced environment

• Strong ability to manage high-volume communication and competing priorities

• Exceptional organisational skills and attention to detail

• High level of discretion and professionalism

• Experience within property, development or a related industry highly regarded

• Strong systems capability (CRM platforms, Microsoft Office Suite)

• A proactive, solutions-focused mindset with the ability to take ownership
   

Click APPLY or email your resume to narule@brookrecruitment.com.au .

For a confidential conversation, please contact Narule on 0415 137 953 .

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