An exciting opportunity has opened for a capable and career-driven Office Manager or newly appointed Executive Assistant to join a purpose-driven organisation operating within a complex and meaningful environment. This role is ideal for someone who has built strong operational and administrative experience as an Office Manager and is ready to take the next step into executive-level support. You'll be joining an organisation genuinely committed to making a difference, backed by collaborative partnerships with key healthcare, education, and community service providers.
About the Role
Reporting directly to the General Manager, this role offers a genuine pathway from office management into executive assistance. You'll move beyond day-to-day office operations into a position at the heart of senior leadership. Managing the GM's diary, communications, and stakeholder interface with precision, professionalism, and sound judgement. This is a hit-the-ground-running position for someone who already knows how to run a tight ship and is ready to apply that skill set at the executive level, holding complexity calmly while stepping into higher-stakes, higher-visibility work.
Key Responsibilities
- Manage all written correspondence and communications on behalf of the General Manager
- Coordinate diary, appointments, and meeting schedules with sound judgement around priorities
- Attend and minute a range of executive and leadership meetings; prepare agendas and presentations
- Prepare and coordinate reports, including monthly and quarterly government submissions
- Arrange travel schedules, travel request forms, and accommodation for centre staff
- Draft correspondence and communications on behalf of the GM for internal and external parties
- Coordinate centre functions, events, and leadership forums
- Support the Senior Leadership Team across meetings, events, and operational requirements
- Assist HR with the coordination of employee recognition programs
- Maintain accurate records, filing systems, and schedules
- Prepare promotional and news-related content for corporate, government, and internal stakeholders
- Ensure compliance with company policies, procedures, and governance requirements
- Proven experience as an Office Manager, Executive Assistant, or senior administrative professional, ready to step up into a higher-level EA role
- Highly developed organisational skills with the ability to manage competing, time-sensitive priorities
- Advanced Microsoft Office skills across Word, Excel, and Publisher
- Strong written and verbal communication skills with the confidence to liaise at all levels, including with senior government officials
- A professional presentation and a genuine understanding of discretion and confidentiality
- Ability to exercise initiative and sound judgement when handling complex or sensitive matters
- Comfortable working within a structured, compliance-driven environment
- Certificate IV in Business Administration desirable
- Valid full Australian driver's licence and ability to obtain and maintain a security clearance
- Must be willing to undergo a National Criminal History Check
Click APPLY or email your resume directly to michelle@brookrecruitment.com.au
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