An ASX-listed investment and asset management enterprise is seeking a professional and proactive  Office Manager  to play a pivotal role in ensuring the smooth running of their  Melbourne office .

With a reputation for excellence and strong values, this organisation provides a supportive and dynamic environment where your contribution will make a real impact.

About the role

Reporting to the Head of Marketing & Communications, the  Office Manager  will be the first point of contact for the business and provide essential support across administration, reception, and team coordination. This role is central to maintaining a professional, welcoming environment and ensuring seamless operations across the office.

You will deliver a mix of front-of-house service, diary and travel coordination, and administrative support for senior leaders, as well as assisting with marketing initiatives, events, and office management tasks.

Benefits

• Be the face of a leading organisation with strong values and a collaborative culture
• Broad and varied role with scope to learn and develop
• Opportunity to support senior leaders and play a key role in office culture
• Join a professional, people-focused organisation in a permanent, full-time position

Duties

• Act as the first point of contact, greeting visitors, answering calls, and handling enquiries
• Manage meeting rooms, catering, and office tidiness
• Provide diary, travel, and expenses management for senior leaders, including international and domestic arrangements
• Support the marketing team with client gifts, cultural activities, and events coordination
• Handle mail, couriers, photocopying, printing, and document preparation
• Manage office inventory, supplies, and facilities to ensure seamless operations
• Assist People & Culture with onboarding and staff set-up requirements
• Coordinate business cards, catering, and office access systems
• Support financial processes including credit card reconciliations and invoicing
• Maintain filing and document management systems

Experience & Qualifications

• Previous experience as an Office Administrator, Receptionist, or Team Assistant
• Strong organisational and prioritisation skills, with a keen eye for detail
• Excellent interpersonal and communication skills, both verbal and written
• Ability to work independently, exercise sound judgement, and deliver under pressure
• A team player with a personable, proactive, and professional attitude

How to apply

Click  APPLY  or email your resume to  narule@brookrecruitment.com.au . For a confidential conversation, please call  Narule on 0415 137 953 .